New enterprise content management solutions might be the answer if your organization has been experiencing inefficiencies in the processes and systems used to manage content, or any kind of stored data. Having an outdated enterprise content management system can lead to many pitfalls, which is probably what prompted you and your organization to begin considering this investment in the first place. There are also many more pitfalls you could face if you wait too long before getting the enterprise content management services you need to put your teams and their processes on track for an efficient and productive future. Before you go investing in an entirely new enterprise content management system, though, you should definitely make sure this is the right solution at the right time.
Common Pitfalls in Enterprise Content Management
There are many common pitfalls that lead organizations to consider new enterprise content management solutions, and most of them are fairly obvious but often deeply entrenched in the way the organization does business. In fact, many corporations have, for a long time, given little thought to how they govern their content, or have simply outsourced it and trusted that it would all turn out okay. This is the cause of countless content deployment failures for modern businesses.
To be more specific, the biggest pitfall for businesses in terms of content management is failing to devote sufficient resources and attention to their business processes before undertaking a new technology project. It’s important to study, plan, optimize and carefully manage business processes in order to succeed in an age when digital content is the bread and butter of so many products, services and industries. To make matters worse, many corporations are reluctant to invest in outside assistance from an enterprise content management consulting firm, and do not have the internal resources to handle these important tasks.
Solutions for Enterprise Content Management Pitfalls
There is no reason to continue wasting time, money and other precious resources with an inefficient and outdated enterprise content management system. The first step, though, is admitting your organization has a problem and determining where your biggest trouble areas are in terms of content management efficiency. With a better understanding of the issues and challenges facing your organization in terms of content management, it is easier to get leaders and team members at all levels to see that investing in a new enterprise content management system and updating your tools and processes will be a boon for the bottom line in the end.
An experienced enterprise content management consulting firm can help your organization implement a new system and set of processes to obtain, administer and dispense knowledge, data and information resources. These are just a few of the services your organization may benefit from as you move toward a change in your enterprise content management system:
Business process optimization
Program design for new content management system
Implementation and training for new content management system
You may not need an entirely new system – you may have software in place that has the potential to run very efficiently, but is not currently set up in a very beneficial way for your organization. Or, you may need an entirely new system designed and implemented, including assistance with the training of staff and the installation of new software tools. There are many businesses still struggling to move past a paper-based filing system, in fact, so no matter how far you need to go to achieve a more efficient content management system, you are not alone. There is help available to make sure your processes and systems are more efficient in the future.
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Doug Vargo is Vice President and leader of Paragon’s Digital Information Management team. Doug provides business process and technology solutions that apply to the generation, management, use, compliance and disposition of enterprise content. Paragon’s Digital Information Management team focuses on ensuring organizations have effective, pervasive content management strategies, business processes and technology to ensure the right content is available at the right time, for the right person. Prior to joining Paragon, Doug was the Director of Records Information Management for Rusco, Inc., where he was responsible for the implementation and validation of Document and Records Management Systems at several life sciences companies with a specialization FDA compliance. Doug holds a BS in Environmental Science from Slippery Rock University, PA.