File analysis and remediation practices are key components of an enterprise's digital transformation strategy, providing for the forensic analysis and categorization of unstructured data stores based upon inputs from corporate policies, records management, legal and best practice to enable organizations to understand information value, evaluate risk, and ensure compliance.
So, why aren't more companies doing it?
In today’s digital enterprise environment, organizations are amassing huge amounts of unstructured content sitting in file shares, cloud storage, SharePoint sites, and other document management and collaboration platforms. These organizations attempt to apply metadata — or data about data — to unstructured information by storing the information in these document management and other content repositories or structuring the repositories as a way to classify the information. The difficulty in employing and maintaining information in this way is that it relies on humans to classify records and information at the time the information is being created or it requires substantial manual, document-by-document review efforts.
To succeed in identifying, understanding, and effectively managing unstructured content, enterprises must secure buy-in from the C-suite on the approaches to be used. People, process, and technology must all be considered holistically in order to effectively plan, manage, and execute on programs that will enable defensible outcomes for classifying an organization’s unstructured content.
One way to identify and better manage unstructured data is through file analysis and remediation.
File share analysis and remediation strategically reduces the volume of files that need to be maintained, thus, reducing the amount of storage space an enterprise utilizes. When managing the risks of poor information governance in a digitally transformed business environment, take into account these eight questions.
8 questions to evaluate your stored data management!
- What business records and content are unmanaged?
- What is the cost and risk of our unmanaged content?
- Is content sensitive/confidential? Searchable and secured?
- Can the organization comply with internal policies?
- Can content without business value be safely deleted?
- What information needs to be retained and for how long?
- Can information be used to uncover potential new revenue streams?
- Can information be analyzed to streamline operational processes?
File analysis and remediation allows organizations to gain valuable insight into unmanaged file content, as well as to reduce overall risk, by analyzing and remediating content to manage it in place, move it to an appropriate operational system and deliver information governance. Key benefits of file analysis and remediation include, but are not limited to, increased compliance, decreased litigation costs and improved IT storage - creating a best practice foundation for effective records management.