A big new feature that is included in SharePoint 2013 is the ability to perform eDiscovery queries across multiple SharePoint farms and Exchange servers and preserve the items that are discovered. Not having this capability severely limited the ability to do holds on content in SharePoint 2010, as the hold could only apply to a single site collection. A new “eDiscovery” site template supports the new functionality, and eDsicovery can take place not only on SharePoint sites but on Exchange mailboxes and file shares. In-place hold features are also expanded so that documents, list items, pages and even Exchange mailboxes (2013) can be put on hold as well.
There are some other ECM features in SharePoint 2013 worth looking at. Users can now cut and paste from Microsoft Word into the rich editor with greater fidelity than before. There is a cross-site publishing model (supported by search) that may address some earlier needs to duplicate content in support of business use cases.
Our Take: eDiscovery and legal hold requirements can be particularly critical in Life Sciences. Time will tell if the new features in SharePoint 2013 will prove to be viable tools when compared to the very mature products already on the market that can integrate with SharePoint to provide these capabilities. SharePoint’s ECM functionality was already fairly strong (notwithstanding its records management features). The advances in records management, along with some of the new ECM capabilities, help to add to the fairly good ECM features already in place.
Let us know your comments, questions and conerns as you read through the document.
Connect with me on
Jim Kane is the Director of Collaboration and Knowledge Management (KM) at Paragon Solutions. Jim leads the KM practice with a focus on knowledge management and SharePoint-based solutions that support day-to-day business optimization via virtual problem solving, communities of practice, knowledge repositories, role-based communication portals, partner collaboration, and information dashboards. He is co-author of a patent, “Methods of Knowledge Management,” and has over 15 years of experience teaching at the college level as an adjunct instructor. Jim has presented at numerous regional and national conferences on the topics of Knowledge Communities, Adoption Strategies for SharePoint, and Global SharePoint deployments.