Business applications generate many types of information. Facing this reality, an enterprise archiving solution must be able to support documents, images, audio files, database data, print streams, text files and more. Users searching for archived information should be able to access all these forms of information in a consistent way.
Through implementing an archive program, organizations can start managing the exponential growth of information in a complaint fashion while maintaining information governance.
By definition, archiving at an enterprise level means that data from all business applications are archived in a consistent way into an enterprise archive solution. An enterprise archiving solution addresses everything from information management to data bloat.
Why does enterprise archiving matter?
The archive provides a single point of entry for all users who need access to critical data. This imposes stringent requirements for enterprise scalability. As information from tens or hundreds of systems is received periodically by the archiving platform, it must be queued and ingested in accordance with business rules. Once the information has been ingested into the enterprise archive, the platform must ensure that potentially hundreds of billions of records are stored, managed and made easily accessible.
Archiving provides a way to address the challenges of IT application portfolio optimization, data governance and the reduction of IT spend. More businesses are including a comprehensive archiving strategy and associated technologies into their information management vision. These organizations are gaining a significant advantage relative to their peers, while dramatically reducing IT budgets and re-investing in IT innovation.
Managing the exponential growth of data results in greater, more efficient data access and investment in IT innovation.
Implementing an active archive technology can alleviate data bloat — the accumulation of massive amounts of data — freeing up performance resources to streamline applications.
An active archive strategy supports an organization’s compliance objectives and regulatory mandates for retention. Many existing systems and archives do not provide the features and functions required to meet an enterprise’s information governance policies for retention management, disposition and legal hold.
By adding an archive technology solution, organizations can preserve the value of enterprise information, satisfy retention policies, ensure regulatory compliance, and provide controlled access to authorized users. Archived information remains accessible, ensuring support for business reporting, auditing or data retention policies.
The need for change is starting to surface. CIOs are recognizing the importance of archiving by including an archive strategy in their overall information management vision and strategy. A proper archive solution enables large volumes of data to be stored to ensure long-term preservation, building value for an enterprise - and its data.
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Doug Vargo is Vice President and leader of Paragon’s Digital Information Management team. Doug provides business process and technology solutions that apply to the generation, management, use, compliance and disposition of enterprise content. Paragon’s Digital Information Management team focuses on ensuring organizations have effective, pervasive content management strategies, business processes and technology to ensure the right content is available at the right time, for the right person. Prior to joining Paragon, Doug was the Director of Records Information Management for Rusco, Inc., where he was responsible for the implementation and validation of Document and Records Management Systems at several life sciences companies with a specialization FDA compliance. Doug holds a BS in Environmental Science from Slippery Rock University, PA.