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Enterprise Archive ROI: 6 Tangible eArchive Cost-Saving Benefits

By  Douglas Vargo Douglas Vargo  on 2015-12-16 16:32:37  |  Featured in  Financial Services , Information Management
Douglas Vargo
Posted By Douglas Vargo
in Financial Services in Information Management
on 2015-12-16 16:32:37

ROI_Paragon_Enterprise_Archiving.jpgThe digital universe is growing 40 percent a year into the next decade, expanding to include not only the increasing number of people and enterprises doing everything online, but also all the things  – smart devices – connected to the Internet, unleashing a new wave of opportunities for businesses and people around the world. The result:  Age of the Enterprise Archive Solution.  

The fact is, large enterprises that generate substantial and growing volumes of data from business applications must comply with a wide range of regulations, especially long-term data retention policies.  Businesses today now risk fines, sanctions or reputational damage if data is not retained or secured.

In fact, companies—particularly those in the banking, brokerage, pharmaceutical, insurance, manufacturing, telecom and public sector—are facing significant pressure to comply with regulations and rules that apply to multinationals and public companies generating massive volumes of data from multiple applications.

What does this mean for your business?
  • Organizations must adapt – and adapt fast. The foundation of that adaptation will be in the datacenter, but the rest of the organization, the one filled with people, tradition, culture, and habits, must also adapt.
  • Organizations need to manage mass quantities of information. This information can be in the form of unstructured content, structured data, or a combination of the two. This puts an extreme amount of pressure on IT organizations to determine the best approach to identify and manage this enterprise information, as well as establish an enterprise IT strategy and technology that addresses archiving.
  • Organizations need to gain control. In response organizations have recognized the need to gain control through the governance of their IT portfolios and establish a solid archiving strategy with an optimized IT infrastructure to manage this content and ensure that information is accessible, actionable, and improves information governance.

Enterprise.Archive.ROI.jpgEnterprise Archiving is the process, policies, people and technologies that ensure that data and information that is no longer in active use, is moved and stored in a methodical way to a managed repository that provides accessibility, security, and retention management to meet business and regulatory compliance requirements. 

By allowing organizations to address all of the above by enabling legacy applications to be shut down and decommissioned, or by practicing active archiving - eArchiving via an enterprise archive solution eliminates the burgeoning and costly drain that is data bloat. In enterprise archiving, the final-form of information is transferred from operational business applications to a central enterprise archive. Once this information has been archived, it is available to everyone who needs it. The enterprise archive can support a wide spectrum of business applications, as well as the various information types that they generate.

Gaining Enterprise Advantage

Organizations that employ a solid enterprise-wide archiving strategy will gain enterprise advantage by:

  • Decommissioning legacy applications for a reduction in costs.
  • Establishing the appropriate policies and procedures for long-term preservation and retention management to ensure compliance.
  • Streamlining application resources for greater performance.
  • Improving information governance for faster audit and regulatory response.
  • Managing the exponential growth of data for greater more efficient data access and investment in IT innovation.

All of this generates considerable cost savings for an enterprise. The business case and cost justification for implementing an eArchive strategy and solution includes robust ROI for the enterprise.

6 Enterprise Archive ROI Benefits
  1. Significant savings back to the organization.
  2. Return IT spend for innovation and investment.
  3. Decrease in IT portfolio.
  4. Bye, bye costly legacy systems and massive data bloat.
  5. Increased workforce productivity.
  6. Increased enterprise efficiency.

The exponential increase of information and growing number of systems today's organizations must contend with, has caused application, maintenance, and support costs to spiral out of control. Embracing an eArchive strategy is a cost-effective measure in the escalating challenge to manage data – and costs.

Achieving an Enterprise Archive Service Webcast
Douglas Vargo

Douglas Vargo

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Doug Vargo is Vice President and leader of Paragon’s Digital Information Management team. Doug provides business process and technology solutions that apply to the generation, management, use, compliance and disposition of enterprise content. Paragon’s Digital Information Management team focuses on ensuring organizations have effective, pervasive content management strategies, business processes and technology to ensure the right content is available at the right time, for the right person. Prior to joining Paragon, Doug was the Director of Records Information Management for Rusco, Inc., where he was responsible for the implementation and validation of Document and Records Management Systems at several life sciences companies with a specialization FDA compliance. Doug holds a BS in Environmental Science from Slippery Rock University, PA.

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