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Align Internal Project Core Teams for Change Management Success

By  Chris Portier Chris Portier  on 2016-04-20 12:42:59  |  Featured in  Communications
Chris Portier
Posted By Chris Portier
in Communications
on 2016-04-20 12:42:59

ChangeManagementTeams.jpgInternal Project Core Teams: Representatives of highly impacted areas, Core Teams play a key role in shaping processes and solutions, championing aspects of a change management initiative by coaching sponsors and leaders - helping an enterprise prepare for implementation.

When you think of Change Management, what do you think is the most important piece in the overall methodology to ensure a successful engagement? 

Do you think it is:
  • Leadership buy-in?
  • Sponsor alignment with project vision?
  • Proper stakeholder management?
  • Proper organizational alignment?
  • Outstanding Communication activities?
  • Training, training, training?

Turns out, all of the above are extremely important to execute a successful change management implementation. Without the appropriate leadership buy-in and sponsor support, the project could stall halfway into the implementation. Stakeholder management and organizational alignment are also very important parts to change management.

Critical in this process: The Core Team!

Why? An enterprise needs to know who its employees are, their level of impacts and how much support will be necessary to help them transition. An enterprise needs to communicate effectively, consistently and with clarity to all team members - update emails, posters in the hallways, invitations to information sessions, newsletters and more. In short, an organization would be crazy to think that communications was anything but absolutely essential to implementing successful change management. 

Cultivating SupportChange.Management.Alignment.Team.jpg

Cultivating not only acceptance, but support, is a necessary component for successfully managing nearly any change within a business. More likely than not at some point in the change management journey, people will need to change for the project to be a success.

All the people involved with the proposed change - stakeholders - must be on board and committed for this project to be a success. When employees see that the leaders in their organization have taken the time to develop a change management plan that considers their wants and needs, they are bound to perform better and get more involved in the transition. 

Aligning Your Core Team

Aligning your change management strategy closely with your internal project team is essential for smooth transition and successful adoption of change within an organization. 

Keep in mind, an enterprise relies on its core team to produce the needed deliverables, provide the enterprise with information so that the organization can cascade it to all appropriate stakeholders, as well as provide project updates and timelines. Additionally, it is an organization's core internal team tasked with overseeing change management tasks that will provide essential training content and support.

Your internal project core team is the eyes and ears of your change management project - and one of your greatest assets! To have a successful implementation, you must align your core team with your change management strategy.

What are the best ways to align your internal project team?
  • Start early, and clearly explain what change management is and how it works. It is best to hold a change management overview meeting at the kick-off of a project. Many people think change management is all about communications and an overview meeting clearly defines all the pieces to change management, plus sets expectations for project delivery.
  • Always keep the core team aware of the activities. Once you have clearly explained what change management is and how it will be utilized for that specific project, it is important to keep the internal team in the loop with project workstream activities. Set up a weekly, ongoing meeting with the core project team and key stakeholders to discuss activities and the status of deliverables. These weekly meetings can be extremely helpful in ensuring all are aligned with what is taking place, as well as level set expectations.

Change.Management.Alignment.Team.2016.jpgCore Thoughts

There are many different pieces to change management. They are all very important and interdependent. It is hard to say which one is most important because they all have varying levels of impacts. 

Read AlsoChange Management Takes Culture Change

Yet, it is easy to say, that your core project team is one of the most important assets to help make all those pieces come together. With the proper support and alignment of the internal team, your implementation will run much smoother, your employees will adopt quicker and your will organizational goals will be realized much more effectively - and that is a win for everyone!

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Chris Portier

Chris Portier

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Chris Portier is a Senior Consultant in Paragon’s Corporate and Enterprise Solutions team. Chris has led numerous change management engagements within the pharmaceutical industry focusing on software implementation and adoption. Chris has expertise in Change Management methodologies and has successfully driven activities on a global scale. Prior to joining Paragon Chris has worked with many notable organizations such as BMW, FedEx, Accenture, Walgreens, United States Postal Service, I.R.S., and the Department of Defense. Chris holds a BA in Operations Management from the University of Alabama.

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