Installing and developing a new business collaboration platform can be hugely beneficial for any organization. Although this is a technology project, the results will affect everyone, so it’s important for everyone to be involved as the project moves forward. The following best practices and standards can help ensure success in this important endeavor.
Assess Existing System, Tools and Methods
Your organization undoubtedly has some sort of formal or informal system in place to enable collaboration between individuals, teams, departments and offices or branches. Analyzing your current system can help to see where there are weaknesses or shortcomings, so you can develop the ideal enterprise collaboration solutions to suit the organization’s needs.
Design a System with Strategy in Mind
In order to develop the most appropriate collaboration system for your organization, it is necessary to have a strategic plan before you begin. This requires considering the organization’s values, goals, mission and vision, and determining which tools and applications you will need in order to achieve those objectives and stay true to your company’s identity. Enlisting a consulting firm to provide collaboration services can be very helpful at this point. These experts can help plan and develop a platform that will accomplish your organizational goals in a way that benefits everyone and boosts morale.
Create a Timeline for Success
It is necessary to have a structured plan that includes a timeline for implementing various solutions in order to achieve your business collaboration objectives. This will involve communication, training, vendor collaboration and ongoing assessments to make sure the plan is on track and make adjustments as necessary.
Assign Roles and Responsibilities
With so many tasks that go into the development and implementation of a successful enterprise collaboration platform, it’s important to establish a committee of leaders to oversee the project. This council should have assigned roles for each member, and it should be clear who is responsible for what. This team will need to communicate the plan and guidelines of the project, and act as a united front in the efforts to implement this new solution.
Find the Right Solution to Implement
With all your goals and objectives established, a plan of action in place and a committee of leaders to manage the project from start to finish, it’s time to choose the right platform that can be customized for your unique wants and needs. There are many different tools and features available, but they may not all be right for your specific requirements.
Communicate, Market, Train and Create Change
After selecting the most appropriate enterprise collaboration platform for your organization, then it’s time to start communicating the plan with employees, spreading the word about the benefits of this project, defining what you need from people, making sure they are effectively trained and enacting the vision with which you started this project. These steps are the most important of all – this ensures that everyone is on the same page and that everyone has the tools they need to make the project a success.
Stay Tuned and Adjust as Necessary
After implementing new enterprise collaboration solutions and conducting training, it would be foolish to think that the project was complete. In order to make the platform a success, organizations must monitor usage, determine if goals are being met and make adjustments as necessary. There are always potential ways to improve any collaboration platform, and new features may be made available down the line, which will require new communication and training. Additional collaboration services may also be necessary in order to maintain ongoing success. With careful monitoring, analysis and adjustment, your new collaboration platform should be a huge triumph.