In today's world just deleting data might not be enough to remove all traces of data from digital and electronic records.
Increasing concerns about privacy and security means electronic data disposal must be carefully and systematically handled to minimize the risk of illegal or unauthorized access to information.
File analysis and remediation solutions allow organizations to gain insight into unmanaged file content and reduce overall risk by analyzing and remediating content to an archive for ongoing retention management or to facilitate defensible destruction should the information not be required.
File analysis and remediation strategically reduces the volume of files maintained, thus reducing the amount of storage space an enterprise utilizes.
This makes for optimized, less expensive file content management practices that benefit organizations in critical ways, including allowing organizations to gain insight into unmanaged file content and reducing risk by analyzing and remediating content to an archive for ongoing retention management.
The remediation effort must be based on a solid information governance process directed by your companies’ policies and procedures. Today’s increasingly digital enterprises face a host of complex challenges when it comes to implementing, managing and maintaining information governance and records management processes.
There are four key steps to building a file analysis and remediation methodology.
Assessment & Awareness
Analysis - Business Rules-Driven Analytics
The first key step, assessment and awareness, covers assessing current state business processes and information policies, index content and gain intelligence as created. Next, analysis includes scrutiny of business rules-driven analytics, including classifying files based on metadata, keyword content and pattern matching, including age, owner, location, file type and more. Reporting focuses on data mapping, custodianship, ownership, risk, corporate policy, social security numbers, privacy and custom reporting. The final key step is action. This step includes the acts of consolidatnig, archiving, disposing, managing and tagging data.
According Information Management, State of the Industry 2016, by AIIM, compliance and risk are the biggest drivers for information management by 59 percent of large organizations - up from 38 percent the previous year - and 44 percent of mid-sized organizations. Sixty-four percent report file shares are chaotic; 35 percent reported chaotic electronic records management.
File analysis and remediation solutions can be successfully applied to many use cases, including, but not limited to, program compliance, litigation analysis, digital archiving and decommissioning of legacy applications.
Did You Know? Paragon Solutions offers an Information Analytics & Remediation Solution that can be applied to many use cases: corporate policies, litigation analysis, IT storage utilization, decommissioning of legacy systems and more. Learn more