Are you having a hard time educating important stakeholders in your organization about the value of your information governance program? Whether you’re trying to educate a board of directors, executive leadership, management, skilled employees or any other important group of stakeholders, you undoubtedly have your work cut out for you. A good information governance program can play a vital role in risk management and organizational efficiency. It is extremely important you present the right information in a clear and concise way to ensure you get the right people on board. Here are three of the most important keys to educating stakeholders and making them understand the value of information governance in your organization or enterprise.
1. Enlist Stakeholders As a Part of the Solution
In order to motivate key stakeholders in your organization to better understand and get involved with any sort information governance program you’re proposing, you will need to make them part of the solution rather than merely educate them. Gather directors, executive managers and supervisors of supporting business divisions. Help them understand how risk management is at the core of a good information governance program. Get them involved. They will ultimately be overseeing and driving the information governance program that you set into place, so they should be seen as allies and well-educated ambassadors by the rest of the organization.
2. Make it About Governing Risk
No business owner, director, executive manager or supervisor wants to put their enterprise at risk. Since information is an increasingly important resource, protecting it with a strong governance policy is a no-brainer. This is why you must make it clear to every stakeholder in a leadership role that this is about risk management. With such an important task at hand, stakeholders will be glad to focus on the right priorities to reduce risk while maintaining or increasing productivity. And members of the board of directors will need to be particularly engaged, because they will ultimately be overseeing the integrity, governance, performance, strategy and talent of the program.
3. Create a Framework First
Before you can educate anyone about the value of information governance in your organization, you will need to have a framework that visibly provides a strong foundation and roadmap for the program you’re proposing. When designing the framework, you will need to consider what your organization’s specific goals are, what resources you already have available, where your shortcomings are, who will be responsible for overseeing such important components of the program as strategy and risk, how managers and board members will interact to tackle compliance issues and what the roadmap to reaching those goals will look like. When implementing a corporate governance program, stakeholders will want to see a roadmap with clearly marked milestones that leave the organization more efficient and effective than it was before when it’s all said and done.
If you’re struggling with the prospect of educating stakeholders in your organization on the value of information governance, there are solutions available to help you achieve your goals. Consultancy firms offer a variety of archiving, eDiscovery and records retention services to help organizations protect their competitive advantage, comply with regulations and manage risk. These solutions are designed to take organizations beyond mere records retention to the metrics, policies, procedures, processes, roles, safeguards, standards and strategies designed for efficient and effective use of your enterprise’s data. With a track record of achieving information governance goals for even the most large and complex of cross functional organizations, expert consulting can be the key to educating stakeholders on the value of this critical next step.