If your organization is planning some significant changes to your knowledge management strategy and systems, then you’re going to need a well-defined plan that considers the wants and needs of the key stakeholders within your organization.
Changing the way you manage information is inevitably going to change the way people do things, and without sufficient communication and support it’s going to be difficult to get people on board for the change. An organizational change management plan considers all the people and teams involved in an upcoming transition, how the change will affect them, what they will be responsible for and what they need to know in order to succeed both during and after the transition.
There are many good reasons to take the time to develop an organizational change management plan, including the following ten benefits:
1. Assessment and Motivation
With a strategic change management plan, your organization will have a vision for what the process of change will look like, and what milestones need to be reached to achieve the end goal. This allows those in charge of the transition to assess the success of the project during each critical stage, and also provides an opportunity to motivate individuals and teams to help achieve the desired goals with recognition for those who succeed.
2. Alignment of Existing Resources
Just because you’re making changes to your knowledge management strategy and systems doesn’t necessarily mean you have to replace all your existing resources. The key is to integrate your current resources into your future vision in order to make the most of what you have and what you’re investing in. With an effective change management plan your organization will be better prepared to align your existing resources with the new tools and strategies being implemented.
3. Maintaining Day-to-Day Operations
While some sacrifices may be necessary to reach your desired future state, you should be able to implement change without harming your current operations. An effective change management plan will consider what individuals and teams need in order to continue doing their jobs and maintain day-to-day operations without noticeable negative effects.
4. Considering Employee Concerns
Addressing the concerns of employees allows organizations to be more efficient and effective. Developing a change management plan will allow your organization to address these concerns and keep the lines of communication open with all the individuals and teams involved in the transition.
5. Reducing Risk and Inefficiency
Taking the time to create an organizational change management plan will allow you to save time and reduce risks in the end. By simply creating a plan that considers all the individuals and teams involved in the transition, you can reduce the possibility of an unsuccessful attempt to change, and reduce the amount of time it takes to implement the change.
6. Boost in Morale
When employees see that the leaders in their organization have taken the time to develop a change management plan that considers their wants and needs, they are bound to perform better and get more involved in the transition. So make sure your staff feels supported and that they have the information they need to succeed.
7. Anticipation of Challenges
Your plan should definitely consider the possibility of roadblocks that may prevent your organization from achieving its goals. When you have an effective change management plan, you will be better prepared to predict and respond to challenges that may arise during and after the transition.
8. Reduced Costs
Developing a change management plan ahead of time will also allow your organization to reduce the cost of the transition by allowing you to better manage your budget. With the right people involved you can reduce inefficiencies and waste and avoid costly projects that don’t contribute to the ultimate goals.
9. Increased ROI
Not only can you cut costs with a good organizational change management plan, you can also increase the return on your investment. When you have the right conceptual staffing for your people and processes you are more likely to see positive returns from the investments made in the changes you’re implementing.
10. Opportunities to Develop More
Simply put, an organizational change management plan enables businesses to develop more during the transition. You can develop a set of best practices to maintain growth and innovation in the future, develop leaders to take you there and develop teams that are best prepared to make it happen.